Calendar
The Calendar brings together everything with a schedule — Events, Ministry Activities and Rotas — in one agenda, month, week or day view.
Viewing timezone vs. venue timezone
Section titled “Viewing timezone vs. venue timezone”Every schedule is anchored to the timezone of the location it happens at (falling back to your church’s own timezone if the location doesn’t have one). That’s the venue time and it never changes.
Separately, you choose a viewing timezone for the calendar itself, in the
Timezone control:
- Automatic — uses the selected location’s timezone, or your church’s timezone when showing all locations.
- Church — always your church’s configured timezone.
- Device — your computer or phone’s own timezone.
- Custom — any timezone you pick.
If your viewing timezone differs from an event’s venue timezone, the event details panel shows both, so nobody mistakes a 7pm service in one timezone for 7pm in another.
This preference is remembered per person, per church, on the device you’re using — it doesn’t change what time anything actually happens, only how it’s displayed to you.
Filtering and rota focus
Section titled “Filtering and rota focus”- Location filter — narrow the calendar to one meeting location.
- Rota focus — switch between all, needs volunteers (rotas short on assigned people), or scheduling clashes (someone double-booked across overlapping duties, detected church-wide so the location filter can’t hide it).
Understaffed and clashing rotas are color-coded on the calendar, with details in the event panel when you click through.
Creating and editing from the Calendar
Section titled “Creating and editing from the Calendar”Use Add new to create an Event, Ministry Activity or Rota directly — it opens the same form used in the dedicated module for that item (Events, Ministries & Rotas), just pre-filled with the date/time you clicked. Editing an item from the calendar is the same form as editing it from its own module.
A note on recurring items: editing a weekly Ministry Activity or Rota changes the whole recurring series, not just one occurrence — there’s currently no “just this week” edit.
Mobile
Section titled “Mobile”On phones, the timezone controls and “Add new”/“Manage” shortcuts collapse into a More panel so the agenda itself isn’t pushed off-screen; tap to expand.
Subscribing from your own calendar app
Section titled “Subscribing from your own calendar app”Want this schedule in your own Google, Apple or Outlook calendar instead of checking here? See Calendar Sync.