My Availability

Let your church know when you’re usually free to serve, so schedulers see it when filling a Rota — instead of asking around or guessing.

Weekly pattern

For each day of the week, Add a time to mark a recurring window you’re usually available (for example, Sunday mornings, or Wednesday evenings). Add as many time slots per day as you need, or leave a day empty if you’re never available then.

Specific dates

Your weekly pattern won’t always be right — Add a date to override it for one day:

• Mark a date Available with its own time window to add extra availability outside your usual pattern — you’re in town for a one-off event, say.
• Mark a date Unavailable, with or without a time, to block it even though your weekly pattern would normally say you’re free — a trip, an exam, a day you already know you can’t make it.

A specific date always overrides the weekly pattern for that day.

How this is used

When a Coordinator or Administrator fills a rota role requirement, HolyCRM checks who’s published availability that covers that slot and suggests them first — see Ministries & Rotas. If no one has published availability for a given time, you’ll see a note saying so instead of a wrong suggestion.

If you don’t see this screen

My Availability only appears if your login is linked to a member record in the congregation — see My Profile under “My church info.” Ask your church’s Administrator or Coordinator if you think that’s missing.