Events & Registrations

Events are one-time happenings — a conference, a special service, an outreach day — as opposed to a recurring Ministry Activity.

Creating an event

Fill in the details, schedule (date/time, with a location so the correct timezone is used) and notes. Events appear on the Calendar and can have Rotas attached (a Role Requirement can point at an event instead of a ministry activity).

Event Registrations

Pre-register people for an event ahead of time: pick the event, search for a member (this only works for people already in your Members directory — there’s no free-text guest registration yet), and add them. You can cancel a registration later, which keeps the record but stops showing them as registered.

The payoff is at check-in: when you use Check-in for an event, everyone who’s pre-registered and not yet checked in appears in a Pre-registered list above the regular search box — one tap to check them in. Walk-ins who never pre-registered still work exactly the same via the search box; pre-registration is a shortcut, not a requirement.

From your website. Turn on Sign-ups on the website in an event and visitors can register themselves with their name and an email or phone. They appear in this list as guests, with their contact details, and in Check-in’s pre-registered list so your team can welcome them (as guests aren’t in your directory, they’re greeted rather than checked in).

Roadmap

Adding a non-member guest by hand, capacity limits or waitlists, and automatic confirmation emails to registrants.